Finance Assistant job at Heifer Project International in Jjinja- Uganda

 Job Title: Finance Assistant

Job ID 1184

Accounting and Finance  Uganda   Jinja

Description

HPI is an equal-opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.                   

Heifer Project International in Uganda is set to implement a 5-year project funded by the Master Card Foundation under its program Young Africa Works. The project seeks to improve the socio-economic wellbeing and resilience of young people in the Busoga sub-region by 2029. The project target is to reach 250,000 young people between 16-35 years (70% females and 3% youth with disabilities). The project will achieve this target by facilitating collaboration with like-minded partners including The Consortium for Enhancing University Responsiveness to Agribusiness Development Limited (CURAD), The Federation of Small & Medium Enterprises (FSME), Financial Sector Deepening Uganda (FSDU) and ASIGMA group.  

         

FUNCTION              

     

The Stimulating Agribusiness for Youth Employment Project Finance assistant will be based at the project regional office and reporting to the SAYE Project Accountant. The job holder will play a significant role in strengthening of core global systems by ensuring proper accounting and reporting of project resources in project implementation. She/ He will support the project finance team in areas of cashiering, records management and ensuring that financial procedures are accurately implemented in accordance with Heifer’s policies and procedures.   

       

ESSENTIAL CHARACTER TRAITS         

         

Detail-oriented, trustworthy, mathematical and accounting Keenness, well-organized, analytical, enthusiastic, accountable, and values-oriented.     

    

RESPONSIBILITIES & DELIVERABLES   

             

A. Processing of payments and follow up on all project disbursements to ensure timely execution and effectiveness. (30%)     

*All project staff requests for funds processed according to Heifer’s operating procedures.

*All finance documents received and recorded in the register book.

*All duly authorized and complete invoices/requests processed within 2 working days majorly using the online banking and mobile money platform.

*Payment confirmation shared with administrator/ requestor within 2 days of processing the payment.

*Provide updates on payments and ensure proof of payment is duly filed.

B. Working closely with the SAYE accountant to ensure that project transactions are properly coded and registered in Agresso on a daily basis (35%) 

*Receive, record and check all invoices and accountabilities from staff/partners for accuracy and completeness.

*Accurately code and register Account Payables & Accounts, Receivables transactions on a daily basis.

*Participate in month end activities and ensure all transactions are recorded by 7th of every month.

*Check accounting discrepancies and recommend corrective measures.

*Review staff accountability expense submissions.

*Report any practice that is contrary to the approved Heifer financial procedures.

C. Manage a functional and organized office finance filling system to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (10%)         

*Financial files created for the project.

*All relevant project documents filed on a daily basis.

*Monthly updated partner and hub personnel and tax file.

D. Scanning and uploading vouchers into Agresso and Laserfiche platform (20%)    

*All vouchers are scanned daily as per Heifer policy.

*All scans are checked for accuracy and completeness before submission.

*All scans are uploaded into Agresso every week and for month end, all scans uploaded by 9th of every month.

*MasterCard Foundation scans prepared, labelled and categorized as per the Foundations guidelines by 12th of every month.

*All scans including approved partner monthly reports uploaded to Laserfiche.

May perform other duties as assigned (5%)                 

Minimum Requirements:

          

-Bachelor’s degree in accounting, Finance, Business administration or its recognized equivalent with three (3) years of experience working in a similar role. Part II qualification of any professional course ACCA, CPA is a must and (3) years ’experience in a non-profit organization.

Most Critical proficiencies:

          

*Strong numeracy and analytical skills.

*Excellent organizational and time management skills.

*Knowledge of the non-profit sector and the context to which non-profit organizations operate.

*Strong problem-solving skills.

*Strong English language skills-oral and written.

*Computer proficient in word processing, spreadsheets, electronic mail software, and knowledge of accounting software (e.g. MS Office Suite, ERP Accounting packages such as Agresso, Sun Systems,

*Excellent keyboarding skills.

*Understanding of donor financial policies and procedures.

Essential Job Functions and Physical Demands          

*Working with sensitive information and maintaining confidentiality.

*Ability to manage and execute multiple tasks with minimum supervision while sometimes meeting inflexible deadlines.

*May require constant sitting, working at a computer for extended periods of time.

*Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.

*Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.

*May require occasional bending and lifting of up to 20 pounds (9kgs) floor to waist.

*Ability to operate all standard office equipment including photocopiers, scanners, fax machines and printers.

*Ability to establish priorities, achieve deadlines and make sound judgments.

*Ability to perform as an effective team member and work cooperatively with a diverse staff.

*Constant telephone, face to face and electronic communication with colleagues and the general public.   

NOTE: The MasterCard Foundation adheres to the highest standards of care related to its programs, those involved in carrying out its mission, and the millions of young people it supports in accessing dignified and fulfilling work. The Foundation has a zero-tolerance policy for all forms of misconduct and takes seriously its responsibility to improve the safety and well-being of the young people who participate in its programs. This duty of care is shared by the Foundation’s partners. As such, during recruitment of staff for Foundation supported programs, all necessary mechanisms are put in place to ascertain that candidates under consideration share our commitment to safeguarding.     

       

Deadline for Application: 26th February 2023. 

To apply, use the link below.

https://jobs.jobvite.com/heifer/job/o1JArfwv          

 

    

Head Chef job at Canary Hotel in Kampala, Uganda

 Job Title: Head Chef job at Canary Hotel

Kampala, Uganda

Full-time

Deadline: 20 February 2024 at 17:00:00

About the Organisation

Looking for a meeting space or remote working venue for the day? Canary Hotel’s workspace will meet that need. Effortlessly manage the needs of your conference using our unique meeting equipment, Wi-Fi, and state-of-the-art audiovisual technology.

Job Description:

The head chef at Canary is a culinary expert with over 15 years of experience in the industry. He is responsible for creating and overseeing the menu, ensuring the quality and freshness of the ingredients, and leading a team of talented and passionate cooks. He has a flair for fusion cuisine, combining elements from different regions and cultures to create dishes that are innovative and delicious. He is also committed to sustainability and ethical sourcing, using local and organic produce whenever possible. He is always looking for new ways to delight and surprise the customers with his culinary creations.

Duties and Responsibilities:

*Planning and overseeing the daily menu, ensuring quality and variety of dishes

*Supervising and training the kitchen staff, delegating tasks and ensuring compliance with health and safety standards

*Managing the inventory, ordering supplies and minimizing food waste

*Liaising with the restaurant manager, the front-of-house staff and the customers, handling feedback and complaints

*Creating and updating the standard recipes, maintaining consistency and creativity

*Monitoring the budget, controlling costs and maximizing profits

Qualifications and Competencies:

*Proven experience as a Head Chef, Executive Chef, Executive Sous Chef in a hotel or fine dining restaurant.

*Culinary degree or equivalent qualification.

*Extensive knowledge of culinary techniques, cuisines, & food trends.

*Strong leadership and team management skills.

*HACCP Certification

*Excellent creativity, ability to develop unique and appealing menus.

*Knowledge of food safety regulations and health standards.

*Proficiency in food cost management and inventory control.

*Excellent communication & interpersonal skills.

*Ability to work collaboratively with cross-functional teams.

*Flexibility to work evenings, weekends, and holidays as required.

How to Apply:

Send an email to hr@canary-hotels.com with the job title within the subject

Youth & Engagement Coordinator job at Heifer International in Jinja, Uganda

  Job Title: Youth & Engagement Coordinator job at Heifer International

District: Jinja, Uganda

Full-time

Deadline: 28 February 2024 at 17:00:00

About the Organisation

Heifer International started working in Uganda in 1982. What began as a small project distributing a handful of cows, has expanded into one of Uganda’s leading agricultural and community development organizations.

We work closely with communities and invest in local capacity, knowledge transfer, appropriate technology and farming capital such as livestock and other agricultural inputs.

Working with a network of partners, we mobilize farmers and help them connect into cooperatives to share knowledge and access financial services. Our work focuses on the dairy, poultry, swine, cereals, and oil seeds value chains, integrated with climate-smart technology.

Job Description:

As a youth and engagement coordinator at Heifer, you will be responsible for developing and implementing programs that inspire and empower young people to become agents of change in their communities. You will work closely with schools, youth groups, and other partners to deliver educational activities, workshops, and events that promote Heifer's mission and values. You will also coordinate volunteer opportunities, fundraising campaigns, and advocacy initiatives that engage youth in Heifer's work. You will be part of a dynamic and diverse team that is committed to creating a more just and sustainable world.

Duties and Responsibilities:

*The Youth and engagement coordinator is primarily responsible for facilitating and coordinating youth engagement activities in line with the BAYE project youth engagement strategy. The position will report directly to the Project Director while working closely with the gender and safeguarding specialist

*He/she shall laise with the consortium partners to deliver strategies for mobilizing and engaging youth including women, girls, and persons with disabilities within the agribusiness and non-agribusiness ecosystem.

*He/she shall coordinate youth centered advocacy initiatives et district, regional and national level to enhance the youth voices in driving policy reforms within the agribusiness and non agribusiness space.

*The Youth and Engagement coordinator will drive Innovation in new areas He/she shall have strong understanding of opportunities for youth and youth -inclusive organizations that can support them on idealization.

*The BAYE Youth Engagement Coordinator will work to enhance the capacity and leadership of youth to engage in the project processes, and to address local social and economic development issues

Qualifications and Competencies:

*Passion for social justice and sustainable development

*Creativity and innovation in designing and delivering youth programs and campaigns

*Communication and collaboration skills to work effectively with diverse stakeholders, including staff, partners, donors, and youth

*Leadership and management skills to oversee and support youth volunteers and interns

*Knowledge and experience in youth development, education, advocacy, or related fields

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:

Use the link below to submit your application.

https://jobs.jobvite.com/heifer/

Monitoring, Evaluation & Learning Officers job at Heifer International in Busoga, Uganda

 Job Title: Monitoring, Evaluation & Learning Officers job at Heifer International

District: Busoga, Uganda

Full-time

Deadline: 28 February 2024 at 17:00:00

About the Organisation:

Heifer International started working in Uganda in 1982. What began as a small project distributing a handful of cows, has expanded into one of Uganda’s leading agricultural and community development organizations.

We work closely with communities and invest in local capacity, knowledge transfer, appropriate technology and farming capital such as livestock and other agricultural inputs.

Working with a network of partners, we mobilize farmers and help them connect into cooperatives to share knowledge and access financial services. Our work focuses on the dairy, poultry, swine, cereals, and oil seeds value chains, integrated with climate-smart technology.

Job Description:

A monitoring, evaluation and learning (MEL) officer at Heifer is responsible for collecting, analyzing and reporting data on the progress and impact of Heifer's projects and programs. The MEL officer works closely with the project managers, field staff, partners and beneficiaries to ensure that the data is accurate, relevant and timely. The MEL officer also supports the development and implementation of learning activities, such as workshops, trainings, case studies and best practices, to enhance the quality and effectiveness of Heifer's interventions. The MEL officer contributes to the organizational learning culture and promotes evidence-based decision making.

Duties and Responsibilities:

The Stimulating Agribusiness for Youth Employment (BAYE) Monitoring Evaluation and Leaming officer will directly report to the MELS (BAYE) manager.

She/He will provide technical support to the project and work in close collaboration with the respective BAYE consortium partners and their MELS leads with the view to support the project MELS function

The MELS Officer will play a key role in providing support for monitoring evaluation and learning at a cluster level and he will be the lead MELS person In the location.

She will be responsible for overall strengthening of the MELS function, MELS capacity building, ensuring quality assurance, documentation and learning needs for improvement of the cluster area and will come up with findings based on real date to show the performance of the programme ares and the project.

Under the guidance of the BAYE MELs manager, the officer will work with partners to strengthen the partners information system, prepare periodic reports, and promote pragmatic learning.

Qualifications and Competencies:

*Strong analytical and critical thinking skills, with the ability to synthesize complex information and present it in a clear and concise manner.

*Proficiency in various MEL tools and methods, such as logical frameworks, indicators, data collection and analysis, reporting, evaluation, etc.

*Experience in conducting MEL activities in different contexts and sectors, such as agriculture, environment, gender, social inclusion, etc.

*Ability to work independently and as part of a team, with excellent communication and interpersonal skills.

*Commitment to Heifer's vision, mission and values, and to the principles of participatory MEL.

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:

Use the link below to submit your application.

https://jobs.jobvite.com/heifer/

Data Management Associate job at United Nations High Commissioner for Refugees (UNHCR) in Uganda

 Job Title: Data Management Associate job at UNHCR

United Nations High Commissioner for Refugees (UNHCR)

District: Adjumani, Uganda

Full-time

Deadline: 28 February 2024 at 17:00:00

About the Organization:

UNHCR, the UN Refugee Agency, is a global organization dedicated to saving lives, protecting rights and building a better future for people forced to flee their homes because of conflict and persecution.

We lead international action to protect refugees, forcibly displaced communities and stateless people.

Job Description:

Organizational Setting and Work Relationships

The Data Management Associate is normally supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. S/he may directly supervise some support staff.

Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties and Responsibilities:

*Manage the use, maintenance and technical support of databases used in the Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.

*Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management.

*Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management.

*May be required to coordinate with the GIS colleagues to ensure that data collection is compatible with GIS.

*Archive and backup database systems; ensure security of databases; perform database administrator functions.

*Assist in development of new applications/databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly.

*Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner.

*May be required to support registration activities including ProGres technical support and on-site assistance.

*May be required to support voluntary repatriation activities including reconciliation of VolRep data from country of asylum and encashment centers, verification of Voluntary Repatriation Forms (VRFs) and coordination with VolRep Centers (VRCs) on information issues.

*Develop forms and tools for data collection and analysis.

*Have access to relevant data and records.

*Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. 

*Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

*Perform other related duties as required.

Qualifications and Competencies

Minimum Qualifications:

Years of Experience / Degree Level

*3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

*Not applicable

Certificates and/or Licenses

*Information Technology Data Management

*(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

*Essential

*Not specified.

Desirable

*Not specified.

Functional Skills

*DM-Database Management

*PG-UNHCR's Programmes

*DM-ArcGIS (Geographic Information System)

*TR-Training - Virtual and face to face

*IT-Computer Literacy

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

How to Apply:

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:

Use the link below.

https://unhcr.wd3.myworkdayjobs.com/en-US/External/job/Data-Management-Associate_JR2436744

Driver/Logistics Assistant Job Vacancy at Uganda Biodiversity Fund (UBF) in Kampala, Uganda

 Job Title:  Driver/Logistics Assistant

Organisation: Uganda Biodiversity Fund (UBF)

Duty Station:  Kampala, Uganda

Reports to: Administration Assistant

 

About US:

The Uganda Biodiversity Fund (UBF) is an independent Institution, ‘a Trust Fund’ established as a mechanism to provide sustainable financing for the conservation of priority biodiversity and ecosystem services in Uganda. The mission of UBF is: “to serve as a catalyst for mobilizing, managing and channeling financial resources for biodiversity conservation and sustainable use of natural resources in Uganda for the benefit of current and future generations and the intrinsic value of nature”. UBF has been implementing programmatic and management activities and undertaking financial transactions since 2017.

 

About USAID Project:

UBF is currently implementing five of USAID’s Uganda Biodiversity Fund Activities whose main purpose is to further develop the Uganda Biodiversity Fund into a sustainable entity that can generate and manage financing for biodiversity conservation nationwide. The goal of this activity is to ensure a reputable, well-functioning, sustainable UBF that is responsive to Uganda’s conservation and natural resources management financing needs.

 

Job Summary:

The Driver/Logistics Assistant will drive UBF vehicles for the conveyance of employees and stakeholders, materials, and equipment to their intended destinations, and ensure their safety as stated in the UBF policies and procedures.

Qualifications, Skills and Experience:

Minimum education:

*Minimum of Uganda Advanced Certificate of Education (UACE)or its equivalent.

*A certificate in defensive driving is an added advantage.

*A certificate in motor vehicle mechanics is an added advantage.

Minimum experience:

*At least five (5) years of working experience in a similar or related position

*Computer literacy

*High level of integrity, resilience and reliability

*Excellent time management skills

*Excellent interpersonal and people skills

*Self-respect, team building, and organizational skills

*Good decision-making skills

*Good analytical and communication skills

*Ability to work under pressure and pay attention to detail

 

How to Apply:

All candidates should send their applications with updated CVs including three work-related referees addressed to: The Human Resource& Administration Officer through the e-mail address hr@ugandabiodiversityfund.org Please indicate the title of the Job you are applying for in the Subject line of the Email.

NB: Only shortlisted candidates shall be contacted. Any applications submitted after the deadline shall not be considered.

 

Deadline: 29th February, 2024

Procurement Officer Job Vacancy at United Nations Regional Service Centre Entebbe (RSCE)

 Job Title:Procurement Officer.

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Reports to: Chief, Global Procurement Support Section

Job Opening ID: 227833

Grade: FS5

 

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

 

Key Duties and Responsibilities:  Within delegated authority, the Procurement Officer may be responsible for the following duties:

*Plans, develops and manages all procurement and contractual aspects of significant complexity related to worldwide procurement of diverse services and commodities for the United Nations Headquarters, the peace operations and the offices away from Headquarters, taking into account local economic and other conditions.

*Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.

*Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.

*Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.

*Establishes and maintains work program and schedule for ongoing contracts and newly planned ones.

*Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.

*Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services.

*Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data driven planning, decision-making, presentation and reporting.

*Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.

*Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.

*Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

*Provides guidance to, and may supervise, new/junior staff.

Qualifications, Skills and Experience:

*The applicant for the United Nations Regional Service Centre at Entebbe (RSCE) Procurement Officer job should hold an advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS level 4) or equivalent is required.

*At least five years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management or related area is required.

*A minimum of two consecutive years of experience in conducting international tender exercises to award contracts for procurement of complex goods and services during the last five years is required.

*Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system and/or working with e-tendering systems such as Ariba or similar system is desirable.

*Experience working in procurement process and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable.

*Experience working with business intelligence systems and data analysis is desirable.

Languages: fluency in oral and written English is required. Knowledge of French is desirable.

 

Competencies:

Professionalism: 

Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

 

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below

https://careers.un.org/jobSearchDescription/227833?language=en

Deadline: 16th February 2024