Fresher Logistics and Procurement Assistant Careers at Cress Africa Foundation Limited in Arua- Uganda

Job Title: Logistics and Procurement Assistant  

Organisation: Cress Africa Foundation Limited

Duty Station: Arua, Uganda

Reports to: Finance Officer

About US:

CRESS was founded in 2011 by Caroline Lamb, following her visit to Kajo Keji in 2009 with the Flame International charity. This visit left Caroline very moved by the plight of the people, lack of education and health provision and poor infrastructure.

Job Summary:  

 The Logistics and Procurement Assistant, reporting to the Finance Officer, will play a key role in managing logistics and procurement activities to support the efficient implementation of CRESS AFRICA FOUNDATION LIMITED projects in Uganda.

Key Duties and Responsibilities:

Procurement Management:

*Assist in the procurement process, including vendor identification, due diligence, and contract management.

*Secure bids, negotiate contracts, and ensure compliance with procurement policies.

Logistics Coordination:

*Coordinate the logistical aspects of project activities, events, and workshops.

*Ensure timely and cost-effective delivery of goods and services.

Inventory Management:

*Manage inventory records and stock levels, ensuring compliance with organizational policies.

*Collaborate with relevant departments to monitor asset usage and maintenance.

Financial Tracking:

*Assist in tracking expenses related to logistics and procurement activities.

*Contribute to budget monitoring and financial reporting.

Compliance:

*Ensure adherence to donor requirements and organizational policies in procurement processes.

*Maintain familiarity with relevant regulations and guidelines.

Documentation:

*Maintain accurate and up-to-date records of procurement transactions.

*Prepare reports on logistics and procurement activities as required.

Team Collaboration:

*Collaborate with project teams to understand logistics and procurement needs.

*Work closely with other departments to ensure smooth coordination of activities.

Other Duties:

*Support additional tasks and projects as assigned by the Finance Officer.

Qualifications, Skills and Experience:

*The applicant must hold a Bachelor’s degree or diploma in Business Administration, Logistics, Procurement, or a related field.

*Previous experience in logistics or procurement roles is an advantage.

*Strong attention to detail and organizational skills.

*Ability to work collaboratively in a team.

*Familiarity with procurement regulations and processes.

 

How to Apply:

All candidates are encouraged to Email their applications to recruitment.cressafrica@cressuk.org

Application and CVs should be ONE PDF document and a maximum of 5 pages.

Include in your application letter:

-Mention in the subject line the position you are applying for.

-Include your gross salary request.

-Contact details (email and telephone) of 3 professional reference persons.

-Do not include copies of any certificates.

 

NB: Only shortlisted candidates will be contacted for interviews. Please note that CRESS AFRICA Foundation does not charge a fee at any stage of its recruitment process.

Deadline: 17th February 2024

Supply Chain Officer Jobs at World Vision Uganda.

Job Description:

Vacancy title: Supply Chain Officer

Jobs at: World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Position: Supply Chain Officer
Report to: Supply Chain Manger
Location: Kampala – National Office
Purpose of the position:
To provide Support to world Vision Uganda budget management through strategic sourcing of quality goods and services in a timely manner at the lowest possible cost for clusters and projects in accordance to Supply Chain Management policy and other guidelines to promote child well-being aspirations in line with Our Promise .

Key Outputs/Responsibilities.
• Support the project procurement planning processes in line with the budgets for approval and implementation
• Undertake acquisition processes of goods 4 clusters / projects and services in conformity with the existing policies for the benefit of the users, children and their communities
• Conduct strategic sourcing with negotiated pre priced framework contracts for goods and services in accordance to the set goals
• Upload all contracts into Provision and conduction all procurements in Provision.
• Provide capacity building Provision users.
• To develop, manage Supplier data base and suppliers relationships. Perform Supplier development and conduct annual vendor audit.
• Contribute to the preparation and submission of timely, accurate and relevant Monthly, Quarterly and Annual reports. – Open PO’s contract status and PR status on weekly, monthly quarterly, and yearly

Qualifications: Education/Knowledge/Technical Skills and Experience.
• Bachelor’s Degree of Procurement and Supply Chain Management or CIPs.
• Minimum of two years’ experience in a similar position working with an INGO
• Experience with an engineering background is an added advantage / highly desirable
• Knowledge of generic Supply Chain management systems and forms
• Strong sense of personal integrity and commitment.
• Excellent interpersonal, organizational and time management skills
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem solving abilities.
• Analytical skills
• Customer care skills
• Negotiation skills
• Excellent communication skills

Job application procedure
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/supply-chain/supply-chain-officer/15412 

Application Deadline: 14 October 2020.  

Procurement Officer Jobs at Mariestopes Uganda.

 Job Description:

Vacancy title:
Procurement Officer

 

JOB DETAILS:
The Role
Reporting to the Head Procurement & Logistics, the purpose of this role is to assist in the process that ensures that all procurement of goods and services in Marie Stopes across all activities and departments meets the standards of quality, quantity, time, price and place..

Key Responsibilities
1. Process Purchase Requisition Forms (PRFs) in to Purchase Orders using INFLOW and follow up with vendors for delivery.
2. Organizing and maintain computerized and hard copy procurement files according to established filing systems.
3. Verify invoices and delivery notes by ensuring that they tally with the Purchase Order.
Vendor Management Activities
• Maintain pre-qualified vendor database as authorized.
• Correspond with vendors regarding prices, product availability and delivery.
• Facilitate in product sample approvals by the respective user department where applicable.
Operational Procurement Activities
• Coordinate and schedule meetings with vendors.
• Perform procurement activities relating to review of completeness of PRFs and Request for Quotations (RFQs).
• Take minutes of procurement committee meetings.
• Respond to queries directed to procurement and logistics and escalate where necessary
• Update the weekly procurement tracker and share to all MSIU staff
• Coordinate dispatch of supplies to the warehouse and/or to user departments
• Compile Monthly procurement reports on the following;- PRF’s received, Processing Time for PRF’s, Purchase Orders Issued, Savings made,
• Ensure Compliance to MSI procurement policies and procedures
• Ensure that Value for Money is achieved in all procurements handled through aggressive negotiations, ensuring that goods / services procured are fit for purpose.
• Timely processing of PRF’s received from user departments
• On Time and In Full delivery of goods and services procured.
• Maintain good relationships with both internal and external stakeholders
• Process supplier invoices, ensuring that right and complete documentation is processed and provided to the Administration and Finance departments to support payments.

Knowledge and Experience
• Minimum of 3 years working experience in the same capacity in a busy organisation
• Attention to detail and high level of accuracy
• Proficiency in use of MS Excel, MS Word, Outlook and other computer applications
• Excellent interpersonal skills, the ability to build effective working relationships at all levels internally and externally
• Excellent oral and written communication skills
• Excellent report writing skills
• Ability to work autonomously
• Ability to work under pressure and to deadlines

Qualifications and Training (essential/ desirable)
• Bachelor’s degree in business administration, commerce, procurement from a recognised institution of higher learning, MCIPS or working towards MCIPS

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MS encourages in all employees and they are defined below:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximise potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other

Job Experience: Minimum of 3 years

Job application procedure:
You’re encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.